Settings & Configuration

Everything you can configure in EasyGarage — from business details to integrations. Access Settings from the sidebar menu.

Business Information

The core details that appear on your invoices, emails, and booking page:

• Business Name — Your business's trading name
• Logo — Appears on invoices, emails, and your public-facing pages (booking page, showroom, and customer links). Recommended size: 400x400px or larger, PNG or JPG.
• Email — The reply-to address for all outgoing emails
• Phone — Shown on invoices and your public pages
• Address — Your business's physical address
• ABN — Your Australian Business Number, printed on tax invoices

Working Hours

Controls your calendar availability and online booking slots — used by Workshop bookings and rental pickup/return scheduling.

• Days — Toggle which days you're open
• Start / End Time — Set opening and closing times for each day
• Bays / resources — How many jobs or vehicles you can handle at once. In a workshop this is your bays or hoists; each one gets its own column in the calendar. Set it to match your real capacity so online bookings only show a slot when one is free.

Notifications

Configure automatic emails and SMS messages sent to your customers.

SMTP Setup (Email)

To send emails from your own domain (e.g. info@joes-garage.com.au), enter your SMTP credentials:

• SMTP Host — e.g. smtp.gmail.com, smtp.office365.com
• SMTP Port — Usually 587 (TLS) or 465 (SSL)
• Username — Your email address
• Password — Your email password or app-specific password

SMS Setup

SMS is powered by ClickSend. To enable SMS notifications, enter your ClickSend credentials in Settings > Notifications:

• ClickSend Username — Your ClickSend account email
• ClickSend API Key — Found in ClickSend Dashboard > API Credentials

SMS credits are billed through your ClickSend account, not through EasyGarage.

Notification Templates

Customise the content of automatic messages. Each template type can be individually toggled on/off for email, SMS, and WhatsApp channels. The templates you see depend on the modules you've enabled.

Workshop

• Booking Confirmed — Sent when a booking is confirmed
• Booking Reminder (24h) — Sent 24 hours before the appointment
• Booking Reminder (1h) — Sent 1 hour before the appointment
• Car Ready — Sent when the job is marked as completed
• Cancelled — Sent when a booking is cancelled
• Service Reminder — Sent when a vehicle's next service is due

Rentals

• Rental Confirmed — Sent when a rental booking is locked in
• Pickup Reminder — Sent before the vehicle is due for collection
• Return Reminder — Sent before the vehicle is due back
• Bond Held / Bond Released — Sent when a deposit is held at the start, and again when it's returned
• Fine or Toll Notice — Sent when a fine or toll is matched to the renter responsible on the offence date

Dealership / Store

• Enquiry Received — Sent to acknowledge a website or showroom enquiry
• Test Drive Confirmed — Sent when a test-drive booking is confirmed
• Sale Receipt — Sent with the sale invoice when a vehicle is sold

All plans

• Invoice — Sent with the invoice attached, from any module

Merge Tags

Templates support merge tags that are replaced with real data at send time. Use double curly braces. Which tags resolve depends on the template — a rental template can use rental tags, a sale template can use sale tags, and so on:

• Customer — {{customer_name}}, {{customer_first_name}}
• Vehicle — {{vehicle_rego}}, {{vehicle_make}}, {{vehicle_model}}, {{vehicle_year}}, {{vehicle_vin}}
• Business — {{business_name}}, {{business_email}}, {{business_phone}}
• Workshop — {{job_date}}, {{job_time}}, {{service_type}}, {{next_service_date}}, {{next_service_km}}
• Rentals — {{rental_start}}, {{rental_end}}, {{bond_amount}}, {{fine_amount}}, {{toll_amount}}
• Dealership / Store — {{sale_price}}, {{test_drive_date}}

Branding

Make EasyGarage look like your own software:

• Accent Colour — The primary colour used in your booking page and email headers
• Logo — Shared with Business Information (set once, used everywhere)
• Subdomain — Your unique URL, e.g. joes-garage.easygarage.com.au. Auto-generated from your business name at signup. Contact support to change it.

Staff

Invite your team and manage access levels.

• Owner — Full access to everything, including billing and settings
• Admin — Full access to operations (jobs, rentals, sales, customers, invoices) but no billing
• Staff — Can view and update work assigned to them, add comments and photos. This is your mechanic in a workshop, or your front-desk and floor staff in rentals and sales.

To invite a new team member, go to Settings > Staff and click Add Staff. Enter their name, email, and role. They'll receive an email with login instructions.

Billing

Manage your EasyGarage subscription:

• Current Plan — View your plan status and billing period
• Manage Billing — Opens the Stripe billing portal where you can update your card, view invoices, or cancel

Integration

Every plan includes API access. Use it to connect EasyGarage to your website and to feed data in from outside tools — website bookings, showroom enquiries, and automated rental fines & tolls.

• API Key — Authenticates every request to your account. Found in Settings > Integration. Keep it secret and treat it like a password.
• Ingest endpoints — Secure URLs that accept incoming data — bookings, enquiries, fines, and tolls — and route each item to the right record in your account. Provided ready to use, with no manual setup.

Share your booking page or showroom link directly with customers, or embed the booking widget on your website using the provided code snippet. For rentals, a connected automation can push fines and tolls straight in, matched to the renter responsible on the offence date — no manual entry.