Invoicing & Estimates

Create professional invoices and estimates, send them by email as branded PDFs, and track payment status — all from within EasyGarage.

Creating an Invoice

To create an invoice, open a completed job and click Build Invoice. The invoice builder opens with the customer and vehicle details pre-filled.

Adding Line Items

You can add line items in two ways:

• From the Price Book — Click Add from Price Book to search your saved services and parts. Select an item and it's added with the pre-set price and description.
• Manual entry — Click Add Item to type a custom description, quantity, and unit price.

Reordering Items

Drag items by the handle on the left to reorder them. Group related items together for a cleaner invoice — for example, put all parts above labour charges.

Invoices vs Estimates

When building a document, you can toggle between Invoice and Estimate mode using the dropdown at the top of the builder.

• Estimate — A non-binding quote you send before starting work. Marked "ESTIMATE" on the PDF.
• Invoice — The final bill after work is done. Marked "TAX INVOICE" on the PDF with your ABN.

GST Handling

EasyGarage handles GST automatically for Australian businesses:

• Each line item can be marked as GST-inclusive or GST-free
• The invoice total shows the subtotal, GST amount, and grand total separately
• Your ABN is printed on the invoice header
• The PDF is labelled "TAX INVOICE" to satisfy ATO requirements

Sending Invoices

Click Send to email the invoice to your customer. EasyGarage generates a professional PDF branded with your logo, colours, and business details, and sends it as an email attachment.

The email uses your configured SMTP settings and invoice email template (customisable in Settings).

Invoice Statuses

Every invoice has a status that helps you track what's outstanding:

• Draft — Created but not yet sent to the customer
• Sent — Emailed to the customer, awaiting payment
• Paid — Customer has paid. Mark as paid manually when you receive payment.
• Overdue — Past the due date and still unpaid

Price Book

The Price Book is your catalogue of services and parts. It saves time when building invoices and ensures consistent pricing across your team.

Go to Price Book in the sidebar to manage your catalogue. Each item has:

• Name — e.g. "Logbook Service", "Oil Filter", "Brake Pad Replacement"
• Description — Optional detail shown on the invoice
• Cost price — What it costs you (for margin tracking)
• Sell price — What you charge the customer
• GST — Whether the item includes GST